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Manage SaaS applications

Learn how to manage your SaaS applications in SaaS.

To manage SaaS applications, you require the Snow Atlas Administrator role.

View applications​

  1. On the SaaS menu, select Applications.

  2. On the Applications page, select the name of an application to view it.

For more information, see Applications.

Add applications manually​

If you have applications that are not discovered through a discovery source, you can add them manually. If you add an application manually, and it is later discovered through a discovery source, the records will be merged into one.

For field descriptions, see Edit application: Reference.

  1. On the Applications page, select Add application.

  2. Enter Vendor and Application.

  3. If the application is managed and Approved for use by your security organization, select Yes.

  4. If the application is accessed with Single sign-on, select Yes.

  5. Optional: Select a Primary owner.

  6. Optional: Add Notes.

  7. Select Add.

Edit applications​

You can edit applications that have been added manually or through discovery sources.

Use this procedure to mark discovered applications as approved for use and to select if they are being accessed with single sign-on. Applications discovered through SaaS connectors are automatically marked as approved and the selection cannot be changed.

For field descriptions, see Edit application: Reference.

  1. On the Applications page, select the checkbox for the application that you want to edit.

  2. On the Actions menu, select Edit.

  3. Edit the applicable information.

    Vendor and application cannot be changed.

  4. Select Save.

tip

You can also edit an application from the Details tab on the individual application page.

Edit multiple applications​

You can also edit multiple applications at once by updating their Approved and Single sign-on statuses.

  • Approved: These are applications that are marked as managed and approved for use in your organization. Applications discovered through SaaS connectors are automatically marked as approved and cannot be changed.

  • Single sign-on: These are applications that are accessed with single sign-on.

  1. On the Applications page, select the applications you want to edit.

    tip

    You can select multiple applications individually from the list, or apply filtering to the table and use the Select all checkbox in the first row.

  2. On the Actions menu, select Edit.

  3. In the Edit application side panel, select No change, Yes, or No for the relevant sections.

  4. Select Save.

Delete applications​

You can delete applications that have been manually added. If an application is connected to a subscription type, the subscription has to be deleted before the application can be deleted, see Delete subscriptions.

  1. On the Applications page, select the checkboxes for the applications that you want to delete.

  2. On the Actions menu, select Delete.

  3. In Delete selected applications, select Delete.

View unmanaged applications​

You can view applications that have been discovered by the EntraID and Okta connectors, but cannot be automatically added to your Flexera One SaaS Management on Snow Atlas system.

  1. On the Unmanaged assets page, select the Applications tab.

Manage custom information​

You can use Custom fields to store information or data that is not defined in the user interface by default. The custom information you add for applications is shown on the Custom information tab for individual applications. It is also displayed on the main Applications page, the Applications tab on subscription family pages, and the Applications tab for individual users.

Before you can assign custom information to applications, you must first add custom fields in Settings > General settings > Custom fields. Select Applications as the Category when configuring the custom field. For more information, see Custom fields and Add custom fields.

Once you have created custom fields in Settings, you can manage custom field values for applications in SaaS:

  1. In SaaS, select an application.

  2. On the Custom information tab, select Manage custom fields.

    In Manage custom fields, the Selected tab shows the custom fields that are required and selected for the application, and the Available tab shows the custom fields that are available for the application.

  3. On the Available tab, use Select or Remove to add or remove custom fields for the application.

  4. Select Add values to selected fields, or switch to the Selected tab.

  5. On the Selected tab, add values to the selected custom fields, edit the values, or select Remove to remove a custom field. Some custom fields can have a default value.

  6. Select Save.